October 28- Eboard minutes

PRSSA E-Board Meeting

October 28, 2009

1. Next Meeting: November 18- Wednesday at 7
2. Updates
   1. Leslie- dues?
   2. Cara Clanton- money picked up? Yes
   3. Bryson- t-shirt orders?
      1. Yes, t-shirts being made – will be ready by next meeting.
   4. Kelly- volunteer opportunities?
      1. St. Jude’s Up ‘Til Dawn: Wed Nov. 11^th: 10pm-2am. Everyone brings 30 addresses and we will write letters and send them out.
      2. Relay For Life (April): Will make a team. Details: PRSSA will have a goal amount to raise and have a booth.
         1. Will send out email asking for 3 email addresses from all PRSSA members to send Relay for Life requests. We will offer points for email addresses.
   5. Lauren P– Nov 4: Network Bash:
      1. All of us need to speak to our classes about the event on Nov. 2 and 3^rd. We need to push for people to register online. Look for an email from Lauren with a script for what to say and more details.
3. Speaker:
   1. Lindsay Graham’s Communication Director
   2. I will get room tomorrow- Daniel Auditorium
      1. Attendees who are not PRSSA members or Pre-Law society members will pay $2
      2. Idea: possibly have the meeting in McAdams
4. For next meeting
   1. Alyssa:
      1. Write up e-mail to send out
      2. Pick up parking pass
   2. Leslie:
      1. Bring laptop to take members names
   3. Cara Clanton
      1. Pick up snacks and drinks
   4. Cara Mitchell
      1. Live blog
   5. Other Things that have to be done WHO CAN DO THEM?
      1. Press Release in the Tiger
         1. Alyssa may already be doing this
      2. Flyers around school
         1. Lauren Patterson will make flyers and get them approved at the Hendrix desk
         2. Lauren P and Cara M will put up flyers around campus
      3. Set up people to go talk to classes Comm 101, 201, 301
         1. Kelly will speak to Dr. Hawkins about going into classes to speak and get schedule of classes– Lauren P and Bryson can help her go to classes to speak.
      4. Send E-mail to Marketing Majors (Madison will ask a marketing major about how to do this)
      5. Bulletin Board
   6. Erin Martin
      1. Post bio of speaker on blog
      2. Take pictures, video, and twitter during chapter meetings
      3. Fix “Meet Exec Board” on blog
   7. Bryson
      1. Will t-shirts be in?
5. December Meeting
   1. Social?
      1. Will talk to Tiffany Sellers (previous treasurer) about how it was done before
   2. Chilis! – December 1, 2009 at 8:00pm

Executive Board Meeting – March 8

Executive Board Meeting

March 8, 2009

 

       I.            Nest Meeting is March 25 at 7pm

a.       Speaking about:

                                                              i.      Resumes and cover letters – How to land a great internship

1.      Michelin Career Center

b.      Been in contact with Brett Turner (PRSA) presidents to see if he knows any PRS members that would like to speak

c.       Vote on Constitution changes at March meeting

                                                              i.      Combining Historian and Webmaster

                                                            ii.      Create new position for Volunteer Chair

                                                          iii.      Person must have served on the executive board to run for the position of president

                                                          iv.      Changed the election date to April 20

d.      Caitlin will be getting snacks

    II.            Chili’s Social March 31

 III.            Voting for April Meeting – April 15

a.       Nominations made at March or April meeting

b.      Must have a speech prepared to give at this meeting if running for a position

c.       Must bring in an unofficial transcript to Dr. V by April 10 if running for an exec board position

 IV.            Mentorship Program – Dr. V

    V.            Baseball Fundraising

a.       April 3

b.      Everyone needs to be there at 5 to set up (tentative time)

 VI.            PRSSA Scholarship

a.       Sally drafting letter

VII.            Membership Certificates

a.       Awarded at the April 15 meeting

b.      Points will be tallied and certificates created between April 3 and April 15

Feb. 3 Executive Board Minutes

I.                   Decide on February Meeting

a.     Brains on Fire? (PR Challenge and then tell the solution)

b. Date: Tues. Feb 17 or  Tues. Feb 24

                                                           ii.      Time: 7:30

c.      Meg to contact and write up

II.                Decide on March Meeting

a.     Invite the career Fair people

                                                             i.      Possibly the Intern Queen on Skype

b.     Electives that PR students can take and speakers?

c.      Topic: How to land a great internship

d.     Date: Tues March 24th or March 25^th

e.      Nominations for Exec board positions and must bring your transcript to the meeting

f.       At March meeting announce Social

III.             April Meeting

a.     Date: Wed April 15^th

b.     Decide on President for next year and executive board

c.      Add a Committee Chair

                                                             i.      In charge of all committees  

IV.            PRSSA Scholarship

a.     Sally to begin drafting a letter to Brett Turner so that PRSA will sponsor a candidate to join PRSSA.   Dr. V will edit and help.

V.               Dr. V has started a mentorship program and will have more information on it soon

VI.            Membership Drive

a.     Emails sent to: Marketing, Management, Graphic COMM, COMM, Languages, PRTM, English, Political Science

b.     Dues by Feb 18^th

VII.         Social Event

a.     Date: March 31^st

b.     Chili’s for dinner

                                                             i.      Allie Fox to coordinate

Nov. 9 Executive Board Meeting

Executive Board Meeting- November 9, 2008

I.                    Updates for November 19^th Meeting

a.       Speaker, Room- Dr. V

                                                              i.      Brackett 213

b.      Speaker’s Bio – Meg

c.       Event Descriptions— leads to blog post and event announcement- Meg and Caroline

d.      Promote Meeting

                                                              i.      Meg to send out e-mail about the meeting

                                                            ii.      Julie to publicly promote

1.      Create powerpoint slides and send to professors

2.      Put us on the events email

3.      Put an ad in the Tiger

4.      Identify Marketing professors

5.      Advertise to other minor – PRTM, Advertising

II.                 Fundraising

a.       Sally cancelled bake sale

b.      Looking into baseball concessions

c.       Try to raise money and try to put a line on your resume

d.      Put together a fundraising committee and set a goal for money

e.       Looking into the Greenville PRSA Dec. meeting

                                                              i.      Talent auction

III.               Clemson PRSSA has a gmail account

a.       Clemsonprssa at gmail dot com

IV.              Future Treasurer and Historian

a.       Scheduled a meeting to teach them what they need to know

b.      Tiffany Sellars and Allie Fox

V.                 A future executive board meeting to look over the PRSSA website

a.       Awards, scholarships, etc.

VI.              Listserv business

a.       Send out email to listserv and ask who does not want to be on it

b.      Make a members only listserv

                                                              i.      Scholarships, internships

                                                            ii.      Executive board stuff

VII.            Special meeting with Madison, Dr. V, and Julie to discuss PR stuff

VIII.         Scholarships

a.       Possibility of offering a free membership a year?

b.      Application form

c.       Name, graduation date, GPA, major, will be here both semesters?

d.      Demonstrate need, print off a degree progress report

e.       What will you give back and how will you be involved?

f.       What are your career goals?

g.       How will a membership in PRSSA benefit you after graduation?

h.      Deadline is Oct. 21^st

IX.              Twitter and the blog

a.       Send ideas to Caroline

b.      Get guest bloggers

Executive Board Meeting Oct 23

       I.            Meeting on Tuesday, October (EB Board show up at 6:30)

a.       McAdams RM 119 (near Redfern)

b.      Benefits of being a member of PRSSA

                                                              i.      Come up with major benefits

c.       Membership rewards programs – Caitlin

d.      Upcoming meetings and events- Meg

                                                              i.      November 19^th Wed. Brackett 213

1.      PR Portfolios – Brett Turner

a.       Bring your portfolios and resumes

                                                            ii.      January Abby Blaylock – online networking

                                                          iii.      Ideas of other topics?

e.       How to get involved

                                                              i.      Fundraising – Sally

                                                            ii.      Communication studies job fair

                                                          iii.      Meditation workshop

f.       Communication with PRSSA

                                                              i.      Blog

1.      How to sign up for the RSS feed

                                                            ii.      Twitter

    II.            Membership Loyalty Program

 III.            Membership

a.       Email from national PRSSA for dues?

 IV.            Fundraising Bake Sale

a.       Tuesday November 11^th

b.      10am – 3pm

c.       Sign-up sheets – bring to meeting

EB Minutes: October 1, 2008

I. Feedback from first meeting

a. Any changes for next meeting

b. Suggestions

i. Make sure everyone signs in

1. Tables in the room

ii. Bigger room (auditorium)

c. Results of the survey

i. Most interested in:

1. Portfolios

2. Networking

3. online

d. Thank-you notes

i. Meg

II. Individual Executive Board Goals

a. On Google Documents

b. State goals

III. Strategy for Blogging and Twittering

IV. October meeting 21^st or 28^th

a. Networking online

b. Possibly Abby Blaylock from UGA

c. Possibly a panel of virtual speakers

V. Membership loyalty plan

a. Reward member’s engagement

b. Award attendance and engagement

c. Receive a certificate per year

d. Outstanding engagement, leadership, or attendance

e. Gold, silver, or bronze star in one or more of these categories

f. You apply for them at the end of each semester or year

i. Electronic application form on blog

g. Publish criteria and procedures on the blog

h. Create a certificate or form

VI. Job Fair and Relaxation workshop – sponsored by PRSSA

a. Make committees

VII. Ideas about November/December meeting

a. Portfolio workshop – November 19^th

VIII. Bake Sale Fundraise

a. Nov. 10 & 11^th

b. Starting at 10:00am-3:00am

c. Sign-up sheet for shifts and baked goods

d. Get tiger stripe machine

EB Minutes: September 10, 2008

URGENT matters:

I. September 25 event

a. 5 confirmed speakers and their contact information

b. Meg Reid (event coordinator): bios, event description (will go on the website)

i. Parking passes

ii. Send directions to the speakers

c. Caroline: post event description on blog

d. Promote event (PR)

e. Visitor parking passes & meeting speakers

f. Sign-in sheet – Caitlin

g. Coverage of event: photos, blogging, twitter

i. Lauren – photos

ii. Twitter – live coverage of the meeting

iii. Caroline – Blog

h. Thank you notes

i. Meg

i. Set-up for the event

i. Room 313

ii. Executive members need to be at Daniel 313 at 6:45

II. Joining PRSSA

a. National fees are $60

b. Dues are due mid-October

c. Can turn in dues at the first meeting or in the mailbox in the Communications department (408 Strode Tower)

d. Need to fill out a form online

III. Membership drive (Caitlin)

a. E-mail blasts, presentations, handouts – include Sept. 25 event description

IV. National Conference: Oct. 24-28

a. Plan on it for next year

V. Tuesday the 16^th American Advertising Federation –Greenville Chapter

a. 6-8

b. Liberty Tap Room

c. Registration deadline is the 16^th

ADMINISTRATIVE matters:

· Sharing files on Google Docs

o Look for the email Dr. V

· Checking PRSSA mailbox

o Alyssa – check it once a week

· Blog authors

o Alyssa post minutes

o Meg

· Twitter account usage

o ClemsonPRSSA

o Password: pinkwhale

· Online Photo Storage system

o Flicker

o Zoomr.com

o Shutterfly.com

· Facebook group

o Send email to the group

STRATEGIC PLANNING:

Goals for the year:

Chapter Goals

· More members

o In comm. and others

o We should have a chapter of at least 75-100 members by election time

o Educate members and raise awareness with PRSSA

· Money

o Auction talent

o Donations?

o Get money for Student Government

· Create Routines where we know who is responsible for what

· Educate ourselves about PR

· Network with PRos

Each exec board member goals :

o Events & Committees

§ Event ideas: Networking online, managing personal brand online, social media resumes, the online PR community, portfolios, MORE?

§ Frequency of events: 1 chapter meeting a month, 2 executive meetings a month and 1 general meeting a year

§ Ball park meetings: Executive meeting: the week of Sept. 28^th-3^rd; Chapter meetings: Oct. 21^st or 22^nd (social media?)

§ Take RSVPs to meetings through survey monkey

o Membership (membership loyalty program, number of members?)

o Secretary

o Treasurer

o PR

o Webmaster

o Historian

o Fundraising

§ December PRSA meeting – talent auction